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Turn Cold Leads Into Hot Conversions With Smarter Email Outreach

Start by uploading your lead list or letting UltimaBot find and validate leads for you via LinkedIn, Google Maps, Facebook, Yellow Pages, or our built-in business directory.

Next, define your campaign goal and hook: who you're targeting, what problem you solve, and what offer you're making.

UltimaBot handles the rest: scraping each prospect’s website and social media (if available), then reaching out with a natural, personalized messages designed to grab attention and spark interest. You can set smart follow-up rules ensuring no opportunity slips through the cracks.

Every result is logged in your dashboard, sent to you as a summary via email, and can be synced with your CRM or any external tool via Zapier.

It’s cold outreach that feels handcrafted, scales effortlessly, and converts far better than traditional bulk emails.
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AI-Powered Personalization

Emails are tailored based on scraped data from websites and social media profiles.

Email Validation

Ensure only valid leads are added when uploading lists or using our directory and scraping tools.

SMPT providers

Add as many email addresses as you like. You can add free webmail providers like Gmail or Outlook, or connect a transactional email provider like Postmark, Amazon SES, or SendGrid.

Enahnced Email Deliverability

We match sender and recipient domains, sending from Hotmail to Hotmail, Gmail to Gmail, Yahoo to Yahoo, etc. to increase deliverability and inbox placement.

Email Warm-Up

Boosts deliverability and minimizes the risk of your emails ending up in spam folders.

Email Rotation

Automatically rotates sending email addresses for better inbox placement.

Unified Customer View

The AI accesses interactions from past campaigns, voice calls, and chat sessions, providing context for follow-up emails.

Cross-Channel Awareness

Continue conversations across email, chatbot, and voice, delivering a consistent experience tailored to each customer’s journey.

Even Smarter When Combined With Email Assistant, Chat, and Inbound Voice

Imagine this:

You launch a cold outreach campaign targeting Business Owners.

One of them replies to your email. From that moment, the Email Assistant takes over: responding naturally, handling objections, and guiding the conversation toward your goal: booking a call, closing a deal, filling out a form, or signing up for your offer.

You can connect the Email Assistant to your personal inbox, a shared team inbox, or even a dedicated inbox per campaign. Once a reply comes in, it switches on communicating with the lead on autopilot until your desired outcome is reached.

And yes, if the goal is to book a call, we’ll take care of that too. UltimaBot offers automated appointment booking via Google Calendar.

But it doesn’t stop there.

Let’s say the lead visits your website after the email conversation. The Chatbot continues the dialogue in real-time, because it shares memory with the other modules, offering additional details, answering FAQs, and even qualifying the lead even further.

Or suppose they decide to call instead. Our Inbound Voice Bot picks up, understands their intent, answers questions, and can either assist directly, transfer the lead to a human, or even schedule a meeting, all while summarizing the conversation back to your email.

It’s a seamless handoff between cold email, smart replies, live chat, and voice, all driven by AI, all focused on one thing: closing the deal.

Cold Outreach + Email Assistant + Chatbot + Inbound Voice = Your AI-Powered Sales Team.

Always available. Always following up. Always converting.

Key Integrations for Our Email Outreach

  • Lead Scraping Tools
Use our platform to scrape Facebook, LinkedIn, GMB, Yellow Pages, and other sources via Targetron’s B2B lead generation database.
  • CSV Uploads
Upload your own list of leads via CSV for tailored outreach campaigns.
  • Google Calendar Integration
AI automatically schedules meetings with leads, syncing with your Google Calendar to streamline appointment management.
  • Zapier Integration
Sync leads from your CRM to specific email campaigns or automate the transfer of collected leads into your CRM.
  • Compliance Built-In
We include easy unsubscribe links, follow proper sending rules, handle bounces automatically, and keep a clear record of every message you send.

Done-for-You Service

For €100, we handle the technical setup for transactional email providers, new domains, inboxes, and DNS records, making large-scale email campaigns easier to launch.
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Frequently Asked Questions

Email Outreach is a smart emailing system that helps you reach potential or existing clients at scale whether for cold outreach, re-engagement, or any other use case.

It uses AI-personalized messages, smart follow-ups, and built-in deliverability features, all with minimal effort on your end.

Our Email Outreach system is built around a simple, proven structure:
Target Audience → Problem → Solution → Offer (optional).

If your use case fits within this framework, you can use it — not just for cold email outreach, but for many other purposes.

For example, you could target existing clients (audience) who need to book a follow-up appointment (problem), so you can provide personal advice or an exclusive offer (solution).

Whether you're reaching out to new prospects or reactivating past clients, the system adapts to your goals, at scale, with AI personalization.

Email Outreach handles the cold prospecting and sending. The Email Assistant takes over once a lead replies, continuing the conversation automatically to help book appointments, close deals, or answer questions.

It’s ideal for B2B agencies, marketing, web and lead gen agencies, SaaS companies, consultants, freelancers, sales teams, and even local businesses operating in B2B niches.

Anyone looking to generate leads with smart, scalable outreach.

No. The setup is intuitive and beginner-friendly. We also offer video tutorials, email support, and even done-for-you setup for transactional email providers.

Most users can get started on their own, but we offer support via email, tutorials, and optional done-for-you services (for help setting up transactional email providers).

You can use each module as a standalone product. No need to activate everything at once. Whether you're just starting with Cold Email Outreach, only need an Inbound Voice Bot, or want the Chatbot to handle website visitors, you can pick and choose what fits your needs.

That said, combining modules unlocks their full power. For example, pairing Email Outreach with the Email Assistant ensures every reply gets a fast, AI-powered follow-up, and combining it with Chat and Voice lets you stay available across all channels, 24/7.

The system will automatically pause the campaign and notify you when credits run low, so you can top up and resume without losing momentum.

Upload your lead list, scrape leads, or search our built-in business directory. Then describe your audience, their pain point, your solution and offer, and let UltimaBot handle the rest.

You don’t have to. UltimaBot does it for you. It scrapes business details, names, and context from the web, while also factoring in your target audience, their pain points, and your offer and solution

No need to do it manually. The system auto-personalizes every message using scraped data like business name, person’s name, and context.

No, personalization is handled entirely by UltimaBot on the (scraped) data, not via manual fields.

Yes, you can manually upload your list, enrich scraped data directly on the platform, or sync leads from your own tools to UltimaBot via Zapier.

Yes, these sources are supported. You can also use our built-in business directory powered by Targetron.

Technically yes, but we strongly recommend using it only for B2B to remain compliant with email marketing regulations.

B2C outreach is heavily regulated — and even prohibited in some regions, so the risk is yours.

Always ensure you understand the legal requirements and stay compliant.

Yes. If your use case aligns with our campaign structure — audience → problem → solution (plus an optional offer) — then you can use it for a wide range of purposes beyond cold outreach.

Here are a few examples (beyond cold emailing):

1. Reactivation Campaigns
Target past customers (audience) who haven’t engaged in a while (problem), and re-engage them with a reminder of unused benefits or a special incentive (solution/offer).

2. Appointment Scheduling for Existing Leads
Reach out to warm leads (audience) who haven’t yet booked a call (problem), and prompt them to schedule a consultation (solution), potentially with an exclusive offer or bonus (offer).

3. Event Follow-Up
Target attendees of a recent webinar or live event (audience) who didn’t take the next step (problem), and send a concise recap with a clear call-to-action or limited-time offer (solution/offer).

4. Upsell to Current SaaS Users
Target active users on a basic plan (audience) who aren’t using key premium features (problem), and offer a demo or limited-time upgrade incentive (solution/offer).

5. Local Business Service Reminder
Target your homeowner clients (audience) who haven’t booked annual maintenance (problem), and offer a seasonal checkup with a limited-time discount (solution/offer).

Let your imagination run free — if your use case fits the framework, UltimaBot can handle the rest.

You can choose to receive replies in your inbox or connect our Email Assistant to handle responses automatically and continue the conversation.

Yes, you can connect it to a personal inbox, shared inbox, or create a new one for each campaign.

Yes. UltimaBot can automatically book appointments using your Google Calendar.

Even if you use a scheduling tool like Calendly, SavvyCal, or Acuity. As long as it’s connected to Google Calendar, UltimaBot can still handle your scheduling.

Here’s how it works:

• UltimaBot reads your real-time availability by accessing your Google Calendar events.

• It avoids scheduling conflicts, even with meetings booked via tools like Calendly.

• When a new meeting is booked by UltimaBot, it’s instantly added to your Google Calendar.

• Your external tool (e.g. Calendly) detects the update and automatically blocks the time slot.

If you don’t use Google Calendar, you can simply instruct UltimaBot what to do in the base prompt. For example:

• Ask it to share your booking link for manual scheduling.

• Or instruct it to ask the client for three preferred time slots. These options will be emailed to you, so you can follow up and confirm the appointment manually.

Yes, campaigns can be paused or stopped at any time.

It depends on your provider, domain reputation, and warmup status. We help you optimize your volume with safe sending practices.

We take deliverability seriously with features like warm-up, inbox rotation, domain-matching, and email validation to increase your inbox rate.

Yes, especially with free email providers like Gmail, Yahoo, and Hotmail.

With transactional providers like Postmark or Amazon SES, it depends, but warm-up is still recommended.

Simply select the warm-up option in your account. We'll handle the rest in the background.

Yes. The platform automatically rotates between inboxes (e.g., Gmail, Outlook, etc.) to avoid spam flags and increase inbox placement.

Inbox rotation is fully supported to spread your sending volume and boost deliverability.

We enhance deliverability by matching sender and recipient domains — e.g., sending from Gmail to Gmail, Yahoo to Yahoo.

Yes, you can, but we strongly recommend not using your personal email account for outreach.

Using it for mass emailing increases the risk of deliverability issues, spam flags, or even account suspension.

Yes. You can use providers like Postmark, Amazon SES, Brevo, or SendGrid — ideal for large volume campaigns.

Yes. We support integrations through Zapier, letting you sync leads and results to/from your CRM or tool.

Yes. You can use Zapier or API tools to feed leads directly into campaigns.

We don’t offer direct CSV download, but all leads and replies are sent to your email, and you can sync them to tools like Google Sheets using Zapier.

There’s no free testing, but when creating a campaign, you’ll see previews of the emails that will be sent, so you can assess quality before launch.

Not at the moment. The system uses semantic intelligence and past performance to automatically optimize outreach without needing manual A/B setups.

Yes. You’ll see who opened, clicked, replied, and what happened after. Every step is logged and visible in your campaign dashboard.

Yes. We present stats in plain language and visuals so you can instantly tell which campaigns are performing well.

Yes. We include easy unsubscribe links, follow all sending rules, handle bounces automatically, and log all sending activity for transparency.

Yes, cold emailing is legal in many countries, but it must follow specific rules and regulations that vary by region. The key principles include:

• B2B vs B2C: Cold emailing is generally more acceptable in B2B contexts. B2C outreach is often more restricted or even prohibited.

• Consent laws: Some countries (like the U.S.) allow implied consent for B2B, while others (like most EU countries under GDPR) require explicit consent or a legitimate interest.

• Transparency: You must clearly identify yourself, include your contact details, and offer a way to opt out.

• Relevance: Your message should be relevant to the recipient’s role or business.

In short: Cold emailing is legal when done right, but you are responsible for compliance. Always check the laws that apply in your region and your recipient’s country.

Scraping is not illegal, but it can become illegal depending on how, what, and where you're scraping, especially under laws like the GDPR, copyright law, and terms of service (ToS) violations.

When Scraping is Generally Legal:

• You're scraping publicly available data (e.g. business names, addresses, public phone numbers).

• You’re not violating terms of service (or you accept the legal risk of doing so).

• You're using the data for legitimate interest (e.g. B2B lead generation, research).

• You're not collecting personal data without a legal basis under GDPR (e.g. name + email of a private person).

• You're not overloading the server or causing harm (avoids breaking anti-hacking laws).

You are responsible for determining what data may be legally scraped and ensuring a valid legal basis under GDPR or other applicable laws. We act solely on your instructions as defined in our Data Processing Agreement.

Not yet. API access is currently not available.

Yes, UltimaBot works on a credit-based system voor scraping, email validation and warmup. You only pay for what you use, with full transparency in your usage history.

This system gives you flexibility to scale campaigns up or down based on your needs.

No, there’s no hard limit. Since you use your own SMTP provider (whether a free service like Gmail or a premium transactional provider like Postmark or Amazon SES) and your own OpenAI API key, you're in full control.

You can send as many emails and generate as many leads as your connected services allow. We don’t cap your volume. You scale as big as your setup supports.
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