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Handle Inbound Calls Like a Pro

Your Inboud Voice Agent answers calls, understands intent, handles tasks like call forwarding, appointment booking or rescheduling, lead collection, and alerts your team when human follow-up is needed.

We’re not here to replace your employees. Our Inbound Voice Bot simply reduces repetitive workload, so you and your team can focus on what matters most: serving your customers, growing your business, and making real impact.

Try It Yourself

Call our demo line and experience the Voice Bot in action.

Just dial in, talk to the voice bot, ask how it can help your business grow and see what it can do. You will be amazed.
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8 Key Benefits for Your Business Calls

  • Omnichannel Memory
Thanks to shared memory across modules (email, chatbot, and phone), the inbound voice bot remembers every customer interaction, no matter where it started.

If a customer first contacted your chatbot, and later calls in, the voice agent will “know” the conversation history and continue where things left off. No need to repeat questions or re-explain issues. Your AI assistant stays in sync across the entire customer journey. This builds instant trust with your clients.
  • Semantic intelligence
Your inbound voice bot doesn’t rely on scripted phrases, it uses semantic intelligence to grasp the true intent behind every question, even when callers speak casually or vaguely.

For example, if someone says, “Do you also do spray coating on exterior walls?”, the bot understands this refers to painting services.

Or if a caller says, “I saw a steel sliding door on your Instagram, do you also do those for offices?”, it recognizes the topic as custom interior doors, even without hearing those exact words.

And if someone asks, “Can I speak to someone about pricing?”, the bot detects a sales intent and can trigger the appropriate action like forwarding the call or collecting lead details.
  • Human-Like Voice With Cloning
The voice bot answers incoming calls using advanced AI and understands natural human language. It can use voice cloning to sound exactly like you.

This creates a more personal and engaging experience. No robotic voices, just real-time, human-like conversations.
  • Call Summaries, History & Recordings
Your Voice Bot sends a summary email after each call. This includes the caller’s details, what was discussed, and what needs to happen next. Perfect for calls that require a human touch or follow-up. You never lose track of important interactions.

All calls are logged in a call history dashboard, where you can review past interactions at any time.

Need to check what was actually said? You can download full call recordings for quality review, training, or compliance. No important conversation ever gets lost.
  • Google Calendar Integration
Your AI voice bot can book, reschedule, or cancel appointments on your calendar in real-time. No need for manual follow-up. UltimaBot handles scheduling while on the call. This is ideal for service-based businesses.
  • Automated Lead Handling
Every call is a potential lead and your voice bot automatically captures names, email addresses, physical addresses, and intent during the conversation.

These details can be instantly synced to your CRM or any other tool via Zapier, eliminating manual data entry and missed opportunities.

If the caller needs immediate assistance, the bot can also forward the call to the right team member or department in real-time. It’s a powerful blend of automation and personal touch, all handled seamlessly.
  • Multilingual and Accent-Ready
UltimaBot can detect and switch languages during a call, offering a fluent, personalized experience in your caller’s preferred language.

Combined with voice cloning, it feels natural in any supported language. Great for businesses with diverse customer bases.
  • Fully GDPR-Compliant & Safe
UltimaBot follows GDPR best practices, respecting opt-outs and privacy. Callers who request not to be contacted again are added to a suppression list.

Seamless Integration with Other Tools

When integrated with our other tools, your Inbound Voice Bot brings together a cohesive communication strategy:

Unified Customer View

The AI accesses interactions from past campaigns, voice calls, and chat sessions, providing context for follow-up emails.

Cross-Channel Awareness

Continue conversations across email, chatbot, and voice, delivering a consistent experience tailored to each customer’s journey.

Frequently Asked Questions

The voice bot is designed for everyone, from local businesses and freelancers to coaches, agencies, and service providers.

It works out of the box with minimal setup, instantly reducing the flood of repetitive questions, so you and your team can focus on what really matters. After each call, you get a detailed summary for easy follow-up, and the bot can collect leads or escalate to a human when needed.

Whether you're a solo operator or part of a busy team, it's like having an extra assistant.

It’s simple. The voice bot can be trained using your website content (we automatically scrape it), your custom FAQs, or even PDF documents.

You just provide the sources and the bot learns what it needs to answer questions accurately and naturally. No technical setup required.

Setup is quick and easy. You need to get a dedicated number, choose your bot's voice, configure the settings, and you're ready to go.

Not at all. Setup is easy and everything is intuitive. No coding or prior experience needed.

You’ll need to get a dedicated number for the voice bot, but you can easily forward your existing number to it. This way, you won’t need to update your website or offline materials.

You can also choose to forward calls only during specific hours, for example, when your team is unavailable.

Note: Call forwarding must be configured through your telecom provider.

No problem at all. If your scheduling tool (like Calendly, SavvyCal, Acuity, etc.) is connected to your Google Calendar, UltimaBot can handle your scheduling automatically.

Here’s how it works:

• UltimaBot reads your availability and existing events directly from Google Calendar.

• It avoids conflicts with any bookings made via Calendly or other tools.

• When UltimaBot schedules a new meeting, it’s added to Google Calendar.

• Your external tool (e.g. Calendly) will automatically see the update and block the time slot.

Even without a direct integration, the AI voice bot can still facilitate bookings.

During the call, it can ask the customer for a few preferred time slots and send them to you via email for manual scheduling.

You can define this flow using custom instructions, tailoring exactly how the bot should handle booking conversations when your system isn't directly supported.

Yes. It can ask custom questions, collect lead details (name, location, needs), and send it to your CRM or inbox via Zapier or email.

In the base prompt, you can also instruct the bot to collect custom details or ask specific questions. After each call, you’ll receive a summary by email, and all leads and call data are stored in your dashboard.

When used as part of the full UltimaBot modules (including email and chatbot modules), the voice bot can remember and reference previous interactions across channels, whether via chatbot, email, or outbound voice and email campaigns.

The bot also has built-in memory. So even when used as a standalone product, it can recognize returning callers and recall details from previous conversations.

If the bot can’t help or senses a need for human intervention, it automatically sends a call summary to your team via email for follow-up.

By default, the voice bot will only speak and understand the language you selected during campaign setup. It does not automatically switch languages mid-call, unless the caller speaks one of the following 20 major languages. In that case, the bot can switch between them dynamically:

English (US & UK), Spanish (Spain & Latin America), French, German, Dutch, Italian, Portuguese, Arabic, Turkish, Polish, Russian, Romanian, Greek, Swedish, Norwegian, Danish, Ukrainian, Chinese (Simplified), Hindi, Tagalog, and Vietnamese.

Important:While the bot doesn’t auto-detect all languages, it can speak virtually any language. To do so, simply set the desired language manually in your campaign settings.

For multilingual audiences, we recommend setting up separate campaigns per language to ensure optimal engagement and clarity.

Yes, we support multiple voice options, tone variations, and even voice cloning, so your bot can sound like your brand or mimic a real team member if needed.

Absolutely. It can detect and switch between multiple languages automatically during the call.

Yes, we offer Zapier integration to seamlessly sync leads between UltimaBot and your existing tools, whether it’s your CRM or another platform used to trigger workflows when a new lead comes in.

You can also sync leads from your CRM or tool into UltimaBot, which is especially useful for outbound campaigns.

Yes. The bot is integrated with Google Calendar and can schedule, reschedule, or cancel appointments on your behalf.

If you don’t use Google Calendar, you can simply instruct the bot in the base prompt on how to handle scheduling.

For example, you can have it ask the caller for three preferred time slots and inform them that a team member will follow up to confirm. A summary of the call will be sent to you by email, so you can continue the conversation as needed.

Alternatively, you can instruct the bot to ask the caller to send an email to book, reschedule, or cancel an appointment.

UltimaBot follows GDPR best practices, respecting privacy and opt-outs. If a caller asks not to be contacted again, they’re added to a suppression list. This is especially important for outbound campaigns. For inbound voice agents, however, it's the client who initiates the call, so consent is implied.

The bot uses advanced speech recognition with smart fallback options. If it doesn’t understand something, it will ask for clarification and send a summary email to your team.

Every call generates a summary that is emailed to you and stored in your UltimaBot dashboard. Call recordings are also saved for your reference.

You’ll receive a summary of the call indicating that the caller wants to speak with a human, so you can take the necessary action.

Yes. You can choose from multiple voice profiles and adjust the tone of voice to match your brand, whether you want it to sound friendly, formal, enthusiastic, or calm.

Voice cloning is also available for a completely custom experience. This gives your bot a distinct personality your customers will recognize.

Yes. You can enable call recording for quality assurance, training, or compliance purposes. Recordings are stored securely and can be reviewed at any time. You stay in full control of your data and privacy settings.

There’s no sandbox or testing mode yet, but you can always call our live demo number and experience the voice bot in action. Try asking about features like appointment booking, lead capture, or multilingual support, just like a real customer would. It’s a great way to see how the bot would handle calls in your specific business scenario.
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